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Salford Children's Services Procedures Manual Salford City Council website

1.5.1 Transfer Protocol for Child Protection and Child in Need Service

SCOPE OF THIS CHAPTER

This protocol is provided to give a clear and consistent approach to case transfer between DAT, CPP, CIN and Salford Families.

This protocol should be read in conjunction with Looked After Children Transfer Protocol.

RELATED CHAPTER

Transfer of Cases for Looked After Children from Child Protection/Child in Need Services to Looked After children Service

AMENDMENT

This chapter was fully revised and amended throughout in November 2018 to reflect the current organisation, structure and processes with regard to the transfer of work to the appropriate teams within the department.

In addition, a new Guidance has been provided in respect of transferring cases from Children’s Social Care to Level 2, (see Guidance for Practitioners - Transfer of cases from Children’s Social Care to Level 2 in Section 7, Transfer to TAC (Updated).

Note: A new Section 8, Level 2 to Universal Services has been included to ensure a clear and safe final transition to mainstream services.


Contents

  1. Principles of the Protocol
  2. Entry Points to Child Protection and Child in Need
  3. Transfer from DAT to CIN
  4. Transfer from DAT to CP
  5. Transfer from CIN to CP
  6. Transfer from CP to CIN
  7. Transfer to TAC (Updated)
  8. Level 2 to Universal Services


1. Principles of the Protocol

Salford City Council is committed to ensuring positive outcomes for children involved with the service. This will include children with disabilities, children who have a Child in Need Plan or a Child Protection Plan. The protocol will also include cases where they are managed using a Team Around the Family (TAF) approach.

Children involved in our service need to have safe transfer processes in order that there is no gap in provision when a case moves between teams. Oftentimes a transfer between teams can leave children and their families vulnerable, information can be lost and as such a smooth and seamless transfer is essential.

It is good practice to ensure that children and families are introduced to new social workers from previous social workers in order that the relationship can be transferred.

This protocol will provide clearer guidance to social workers about case transfer points and the expectations of those staff to ensure that a case is fit for transfer. No team acquiring a case should be left with no information or given additional work which should already have been completed by the sending team.


2. Entry Points to Child Protection and Child In Need

All referrals to children’s social care for safeguarding and early help support are sent to the Bridge via the on line worried about a child referral form which is can be accessed on the Salford City Council website. Urgent and immediate referrals should be telephoned directly to the team and should then be followed up in writing within 24 hours.


3. Transfer from DAT to CIN

The Practice Manager will make the decision about whether a case should be transferred to CIN or another team in discussion with the social worker.

It is the responsibility of the social worker to ensure that the case file is up to date prior to transfer:

  • Carefirst should be up-to-date which should include a robust and analytical Children and Families Assessment;
  • Chronology and Genogram;
  • Observations should be completed and up-to-date;
  • There should be a transfer summary completed in detail;
  • An audit tool is in place and the DAT ASW will audit the file before placing on the transfer document for allocation to CPCIN Service.

CIN cases placed on the transfer document will be forwarded to the CPCIN Practice Manager for audit. An allocations meeting will take place every Thursday between the DAT and CPCIN Practice Manager to make an informed decision about the appropriateness of the transfer to CIN Team.

If the case file is not up to date, the case will not transfer.

Should there be a disagreement about threshold which is not resolved by the Practice Managers, this will be escalated to DAT and CPCIN Service Manager’s, where a discussion will take place and a final decision will be made.

The transfer point will be at the first CIN Meeting. The DAT social worker is responsible for booking the CIN Meeting. The CIN meeting should take place within 7 working days of the completion of the Children and Families Assessment. The meeting will be attended by the allocated CPCIN social worker who will be responsible for formulating the CIN plan. Should the case not be allocated to a CPCIN worker by the time of the CIN Meeting, at the point the case is allocated consideration to be given to a joint visit where required.

From October 2018 a new Child in Need pilot will be in operation for 12 months period. The Central CIN team will be based at the Broughton Hub. Transfer of cases to the Central CIN team will follow the same process as above.


4. Transfer from DAT to CP

Multi agency partners at the Strategy Meeting will make an informed decision as to whether the threshold is met for a case to progress to ICCP following Section 47 enquiries.

The DAT social worker is responsible for making arrangements for the ICCP and should have completed a Strategy Discussion/Meeting, Section 47 and Initial Conference report. A case summary should be added to the allocations document at the earliest opportunity to allow sufficient time for a worker from the CPCIN to be allocated and attend the ICCP.

It is the responsibility of the social worker to ensure that the case file is up to date prior to transfer. Carefirst should be up-to-date which should include a robust and analytical Children and Families Assessment, Chronology and Genogram. Observations should be completed and up-to-date. There should be a transfer summary completed in detail. An audit tool is in place and the DAT ASW will audit the file before placing on the transfer document for allocation to CPCIN Service.

The point of transfer is the ICCP. The allocated CPCIN social worker or ASW should attend the ICPC for information and to contribute to decision making.

Should the case not be allocated to a CPCIN social worker by the time of the ICCP, the next transfer point will be the first core group which must take place within 10 working days of the ICCP. The CPCIN social worker will be responsible for drawing up the child protection plan.

Where a decision has been made to issue Proceedings, if it is identified that the case is progressing to CPCIN for allocation, the transfer point will become the First Court Appointment where the ICO is made. Wherever possible joint working between the DAT and CPCIN worker should take place prior to this initial hearing.

Where a legal planning meeting has recommended PLO it is the DAT team’s responsibility to prepare the Letter before Proceedings and they should attend the first PLO meeting which will be chaired by a Practice Manager from CPCIN team.

From October 2018 a new Child in Need pilot will be in operation for 12 months. The Central CIN Team will be situated at the Broughton Hub. Please see link to the transfer route for cases to the Central CIN Team.


5. Transfer from CIN to CP

See Section 4, Transfer from DAT to CP


6. Transfer from CP to CIN

See Section 3, Transfer from DAT to CIN


7. Transfer to TAC (Updated)

Where cases have come down from Children's Social Care and an assessment has taken place by a Social Worker a de-escalation process should happen. This is where the Social Worker closes the case at their level as the level of risk has been deemed lower and can be managed and monitored outside of Social Care at a lower threshold. The Social Worker has to follow a step by step process to transfer the case down. The flow chart that is attached shows this step by step process and the Social Workers responsibilities in transferring the case down. It is important that this is followed correctly to allow for a smooth and safe transition from Children's Social Care to enable the child/young person and family's needs to still be supported and monitored by professionals at the early help threshold, (see Thresholds of Need and Response in Salford Procedure)

Where a Social worker has closed the case and handed over to the lead professional at Level 2, this will either be transferred down to one additional agency e.g. a family support worker or to a multi agency Team Around the Family meeting (TAF). It is essential that the case continues to be reviewed every 4-6 weeks on the CAF Review and Closure form until the case can be closed under a particular outcome.

See Guidance for Practitioners - Transfer of cases from Children’s Social Care to Level 2

See Points to remember when the case is transferred from Children’s Social care to ‘Team Around the Family’ (TAF).

**The CAF Review and Closure form can be downloaded and needs to be sent in to http://www.salford.gov.uk/secureupload.htm.

Click here to view Transfer Protocol for all Level 4 and 3 Cases moving down to Level 2 Flowchart.

Key for flowchart:

  • SW - Social Worker;
  • LP - Lead Professional;
  • TAF - Team Around the Family;
  • CP - Child Protection;
  • CWD - Children’s Disability Team;
  • CIN - Child in Need;
  • CAF Coordinator - Common Assessment Framework Coordinator;
  • EH - Early Help.


8. Level 2 to Universal Services

All cases which have been supported by the Early Help Service have to be discussed with a Team Manager for agreement for the case to close. The closure, rationale and exit plan needs to be authorised by the Team Manager.

8.1 Single Agency response:

The Early help Practitioner will inform the referrer, the case is closing to Early Help and that the family are to be supported by Universal Services e.g. school, health. Practitioners using the FPM approach will agree with the family at the point of closure, how they will be best supported by Universal services. Practitioners will ensure this by using the FPM tools (EN1 Moving On and EN2, The Future: Steps I’ll take).

8.2 TAF process:

If all agencies have completed their interventions, and all needs met, the CAF team will be informed via the TAF Review form, that the family will be supported by Universal services and the TAF process will close. Universal services attend the TAF, so will be aware no other agencies are involved except universal. Practitioners using the FPM approach will agree with the family at the point of closure, how they will be best supported by Universal services. Practitioners will ensure this by using the FPM tools (EN1 Moving On and EN2 The Future: Steps I’ll take).

8.3 Recording:

The Early Help Practitioner will ensure all recordings are inputted onto the system and this will be signed off by the Team Manager. Any amendments will be noted by the Team Manager to the practitioner and the case will not be signed off until amendments are complete.

End